Guidelines - How to use TEP
Exhibitor's Responsibility
The exhibitor is the person who schedules the exhibits for your institution. This person is responsible for supervising the booking, publicity, receiving and returning, unpacking and packing, handling and hanging of the shows, as well as accepting the liability for them.
Security Requirements
To meet the needs of the varied organizations that participate in our Traveling Exhibits Program, we offer exhibitions that require different levels of security. To determine which of the three categories your institution falls under, each exhibitor is asked to complete an abbreviated Standard Facility Report. The security category may require a site visit from a State Museum staff member. The security levels include: high, moderate and limited.
High Security
Space
• Exhibit may be displayed in a museum or controlled-access gallery only.
• An open mall, hallway or lounge is not acceptable.
• No exhibit may be displayed outdoors.
Protection
• Trained professional guards in sufficient numbers to adequately protect objects.
• Security guards during after hours and/or an electronic alarm system.
• Provisions to prevent the public from touching objects.
• Locked cases for small or fragile objects.
• Handling of objects by a curator or a registrar only.
Environmental Controls
• Temperature, humidity and light controls.
• Fire alarm system and other fire protection devices according to local ordinances.
Moderate Security
Space
• Exhibit may be displayed in a limited-access area.
• An open mall, hallway or lounge area is not acceptable.
• No exhibit may be displayed outdoors.
Protection
• Trained persons on duty in the room with the exhibit to supervise.
• Locked or secured cases for small or fragile objects.
• Exhibit area must be locked and secure after hours.
• An alarm system is preferred.
• Handling objects by person trained in care of museum objects.
Environmental Controls
• Temperature and light control.
• Fire protection according to local ordinances.
Limited Security
Space
• Exhibits may be displayed in a gallery or lounge area, preferably not in a hallway.
• No exhibit may be displayed outdoors.
Protection
• Someone (volunteer, student, receptionist) must be near the exhibit to supervise.
• Exhibit area must be locked and secure after hours.
Environmental Controls
• Temperature and light control.
• Fire protection according to local ordinances.